General Data Protection Regulation (GDPR) – Information for EVECCS members

As you may know, on the 25th of May, an important EU data privacy law will come into effect. The General Data Protection Regulation (GDPR) will ensure that you have more control over how and why we contact you and how we store information about you.
Below you will find more information on how and why we use your data. Note that your data will only be used for the purposes of administration of your EVECCS membership and will not be shared with third parties.
Please note that you can withdraw your consent at any time by contacting

For your information:

What is personal data?
Personal data is any information that identifies you as an individual.

Who will process my personal data?
Personal data will be processed by the European Veterinary & Emergency & Critical Care Society only. Your data will not be shared with third parties without your consent.
None of your private data will be available on the EVECCS website.
You also have the right to ask us to correct any inaccurate personal information we hold about you or to delete personal information by contacting

What is the purpose and legal basis for processing your personal data?

Your personal information will be used in the following ways:

  • by the society to perform necessary functions for the smooth running of the society including maintaining the membership list
  • by the society to contact you for important information regarding ECC news and congress
  • to communicate effectively with you by post, email and phone, including the distribution of relevant newsletters
  • to compile statistics and conduct surveys and research for internal and statutory reporting purposes. For these purposes, your data will be anonymised.
  • to deliver services to you

We consider the processing of your personal information for these purposes to be either necessary for the performance of our obligations with you, necessary for compliance with a legal obligation, or
necessary for the performance of tasks we carry out in the public interest. We require you to provide us with any information we reasonably ask for to enable us to administer your EVECCS member status. If we require your consent for any specific use of your personal information, we will collect it at the appropriate time and you can withdraw this at any time. We will not use your personal information to carry out any wholly automated decision-making that affects you.

What personal information will be processed?
The Society will keep a record of your name, nationality, current contact details, qualifications

How will personal information be processed?
Your personal information is created, stored and transmitted securely in a variety of paper and electronic formats, including some databases that are shared between the EVECCS and the American VECCS. Access to your personal information is limited to EVECCS and VECCS staff who have a legitimate interest in it for the purpose of carrying out their duties.

How long will personal information be stored?
Your data will be stored for as long as you are an EVECCS member. When your membership is over, you can opt to store only the most basic data. All other data will be removed from our databases after one year without membership.